Job Description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Senior Administrative Assistant

The full-time temporary Senior Administrative Assistant will provide administrative support and assists with grants management and related fundraising activities for the Health and Peace Programs Development teams. The position reports to the Sr. Associate Director, Lead of Health Programs Development and will partner with other Health/Peace Programs Development gift officers to prepare for and participate in meetings, conduct grant proposal research, prepare briefings, and provide grants management support. Confidentiality is required. With prior approval by the Sr. Associate Director, Lead, it may be required to work some overtime hours based on the needs of the department, or occasionally work flexible hours during the week to attend early morning or evening events.

Key responsibilities include:

• Coordinating and preparing materials for meetings and special events, attending sessions, and recording minutes for Programs Development, Donors, and Health and Peace Programs.
• Supporting grants management, including reviewing and processing agreements, tracking deliverables, and ensuring timely proposal and report submissions.
• Assisting with developing grant proposals, conducting research, drafting donor reports, and preparing related applications, status updates, and supporting documentation.
• Preparing reports, briefings, charts, graphs, and maintaining accurate recordkeeping, filing systems, spreadsheets, and databases (e.g., SharePoint, Teams, Unit4, Raiser's Edge).
• Managing grants and reporting processes for assigned portfolios.
• Drafting and editing correspondence and reports with minimal guidance.
• May review incoming correspondence and identify items of special interest to manager or others.
• May support administrative functions such as maintaining calendars, prioritizing meeting requests, and processing invoices.
• Performs related duties as assigned.

Minimum qualifications include:

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

Preferred qualifications include:

• A bachelor's degree and experience working in development or fundraising for an international NGO, or related field.
• Proficiency with Microsoft Office, SharePoint, and Raiser's Edge or similar fundraising and donor tracking platforms.
• Strong proficiency with writing general business correspondence and communicating with internal and external stakeholders.
• Experience with fundraising and grants management for an international program is helpful.

Note: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

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