Job Description

Police Records Specialist

The Glendora Police Department is seeking a motivated, enthusiastic and talented multitasker to join our team as a Police Records Specialist. This is a great opportunity for someone who desires to be part of a cohesive and well-run organization while serving their community. The ideal candidate will have strong organizational skills that can be translated in support of responsibilities within the Records Division. If you have outstanding customer service skills, top notch clerical experience, enjoy working as part of a team and are fulfilled by serving the public, we invite you to apply!

Under general supervision, the Police Records Specialist performs a variety of specialized clerical tasks involving the development, maintenance, retention, transition, and retrieval of Police Department records; and provides general clerical support to department staff and performs related duties as required.

Some of the typical duties of the Police Records Specialist include but are not limited to the following:

• Processes a wide variety of police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms.
• Assists department personnel and the public in person and by phone; releases requested reports and related information to the public or to outside agencies in accordance with established regulations; provides general information regarding department policies, procedures, and regulations.
• Operates computer terminals to enter, modify, and retrieve data such as stolen and recovered property, driver's license and vehicle registration information, warrants, and detective supplements; conducts record checks and researches files for requested information.
• Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records as appropriate; performs file searches to locate missing records; issues permits and licenses according to prescribed procedures.
• Receives fees; balances and deposits funds; prepares receipts, standard forms, and records in accordance with established procedures.
• May be assigned to other divisions as needed.
• May perform a variety of general clerical tasks, including typing correspondence, bulletins, lists, and standard forms; may sort and distribute mail; may prepare simple reports; may post and tabulate numeric data.
• Provides temporary and vacation relief for other staff as necessary; may supervise and care for infants and/or children awaiting transportation.

A typing certificate with a minimum typing speed of 45 wpm and dated within the last twelve (12) months is required to be submitted with your application. INTERNET TYPING CERTIFICATES WILL NOT BE ACCEPTED. If you have questions on what an acceptable typing certificate is, contact Human Resources at (626)852-4821.

Timeline:

• Open: ASAP but no later than 12/26/2025
• Close: 01/18/2026
• Test: Online through CPSHR TBD
• Interviews: TBD

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